Typical Voice Mail messages
“I am not at my desk at the moment, but if you leave your name and number I will call you as soon as I return. Your message is important to me.”
“Please leave your name and number after the beep and I will return your call”
“Thank you for your call, please leave a message with your name and phone number and I will call you back as soon as I can”
You have heard a number of these type of messages. Same old thing..A generic message and usually, this results in a very basic message being left by someone trying to contact you.
With the advent of mobile, people are checking their messages now more than ever. Why not bring your office voice mail up to date by offering people another option to connect.
New Voice Mail Message
“Please leave me a message after the tone and I will return your call
also, you can email a message to me at email@example.com that’s
n-a-m-e at company (dot) com”
This one phrase has paid dividends for me and I have become much more productive and I actually receive fewer emails than I used to. I really believe the reason is people do not like to leave voice messages, they would rather send an email. I actually prefer the email, because I have a smartphone with me all the time and I can check email messages at my desk or when I am away from my desk throughout the day.
Think about this for a second…
If you want to get a hold of someone, call them and leave a voice message and an email message. This way you will be on their radar and you are not putting all of your efforts into one system.
If you are wanting people to call you, make email an option as a part of your voice mail message. Be more inviting and people will respond.
Just a little tip that you might want to try.
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